AVAILABLE POSITIONS

ADMINISTRATIVE ASSISTANT - Presagis Worldwide

RESPONSIBILITIES

• Act as a key person for reception and some administrative related tasks.
• Perform general administrative assistant duties (phone, filing, maintenance of various databases and other general administrative duties).
• Set up conference calls.
• Create spreadsheets in Excel, edit and create and review letters and contracts in Word.
• Answer telephone, screen calls, take messages, and forward calls/pages as appropriate.
• Maintain department filing systems.
• Provide secretarial support.
• Participate in a variety of special projects.
• Update various company lists and reports.
• Carry out any other duties which may be required from time to time.

QUALIFICATIONS AND SKILLS

• High School or professional degree in secretarial studies, or equivalent combination of related training and experience.
• Three to five years previous experience.
• Excellent communication skills in both English and French (written and spoken).
• In-depth knowledge of the Microsoft Office suite.
• Excellent organizational and planning skills.
• Multitasking skills.
• Attention to details, flexibility, tact and diplomacy.
• Maintain high level of confidentiality.
• Willingness to learn and be comfortable working with new computer applications/databases.
• Able to work in a fast paced environment.